5.1 Procedures for Managing and Preserving Records in Digital Form

Digital technology is an integral part of the university today, both complementing and supplanting traditional forms of documentation and communication. Digital systems facilitate communication, enable the transaction of university business, and disseminate information to a wide variety of constituencies. Just as with paper-based records, many of the digitally generated records contain important legal, administrative, and historical information. Proper management and preservation of these digital assets is essential to insure their availability now and in the future. Recognizing the challenges inherent in digital records, the following guidelines and best practice examples are offered by the university archives.

  1. General Guidelines for the Generating Unit: Managing Digital Records
  2. Web-Based Records
  3. Electronic Mail Communications
  4. Bibliography and Further Reading on Digital Archival Issues