5.5 Personnel Records
Statement
Records kept by the Faculty and Staff Records Office, the Medical Center Staff Records Office and the custodian of personnel files or records in various departments, schools, colleges or other university offices are university records and are subject to the regulations covering personnel records as found in Regents' Bylaw 14.07 and the Standard Practice Guide section 201.46. The collection, availability, and disclosure of the contents of personnel files are governed by regulations established by the university and by applicable laws.
Responsibility of the Hiring Unit
It is the responsibility of the hiring unit to follow the Standard Practice Guide in the collection, maintenance, disclosure, and disposition of personnel records.
Responsibility of the University Archives and Records Program
Due to limited space, the archives does not accession or store personnel folders. Selected documents from within personnel files, such as those on faculty and staff who have made significant contributions to their units, may add to the historical documentation of the unit and should be reviewed by the archives before destruction.
UARP Records Policy and Procedures
Manual - January 1993, 1st ed.,
September 2002, 2nd ed.