4.6 Implementation Procedures for University Units: Faculty and Student Committees and Organizations

Statement

The activities of faculty and student committees and organizations are integral to the university community. It is the responsibility of officially constituted committees (whether they be academic, athletic, governance, or social committees and organizations) in cooperation with the Bentley Historical Library's University Archives and Records Program (UARP), to ensure that their records are maintained properly and that they are transferred to the archives for permanent retention.

Responsibility of the Committee Generating the Records

  1. Chairs of faculty and student committees and organizations are encouraged to invite a UARP staff member to discuss the creation, maintenance, archival retention, and disposition of records with the committee/organization.
  2. Records of such committees and organizations should be transferred to the University Archives and Records Program when they are no longer active records.
  3. The following records series should be transferred to the university archives:
    1. agendas and minutes;
    2. substantive correspondence;
    3. newsletters and other publications
    4. identified photographs;
    5. news releases;
    6. reports.

UARP Records Policy and Procedures Manual - January 1993, 1st ed.,
September 2002, 2nd ed.