Duplication of Materials

If you have any questions about duplicating materials, you can always fill out our “Ask an Archivist” research request form, call 734-764-3482 and choose to speak to the Reference staff, or email bentley.ref@umich.edu.

The Library considers requests for limited duplication of materials, depending on the condition of the materials and when duplication does not violate donor agreements or copyright law.

The Library is also able to assist patrons with the digitization of materials as permitted by copyright law and donor agreements. To ensure the security of our collections and provide consistent service to all researchers, the digitization or scanning of archival materials in any format will be undertaken and managed by the Bentley Historical Library in accordance with recognized best practices and professional standards.

Photocopies (click here for instructions to submit order)

  • The cost of photocopies is $0.20 per page.
  • We currently do not provide pdfs of documents.
  • For researchers using our Reading Room, the Reference Staff will endeavor to provide photocopy orders of ten pages or less on the same day.
  • If the completed order is to be mailed, there is a $5.00 preparation fee over and above the cost of photocopying, plus the cost of postage.
  • Normal turnaround time is two to four weeks. However, we cannot guarantee that orders can be fulfilled within that time period. Photocopy orders over 200 pages may take four to six weeks.
  • U-M Units, please provide a shortcode for payment in the Special Request field.

Images (click here for instructions to submit order)

You can see a small sample of our photographs in the Bentley Image Bank. These images can be downloaded.

For reproduction of other images, please check the price chart for sizes and pricing. Prices for reproductions vary. Reproductions of Albert Kahn architectural drawings require permission from Kahn Associates; please contact Reference staff at bentley.ref@umich.edu to obtain forms for ordering and permission.

  • We provide 600 dpi jpegs for $10 each plus a $5 handling fee unless otherwise indicated. We will email you a link to download your images. You may opt to have the scans saved to a disc for an additional $5.
  • Normal turnaround time is two to four weeks. However, we cannot guarantee that orders can be fulfilled within that time period.
  • Upon completion of the order, an order total will be sent via email or postal service. We can accept cash, check/money order, or credit cards for payments. If you are paying by credit card, you will need to phone in your credit card information to a Reference archivist at 734-936-1337 between 9am – 5pm Eastern time. Upon receipt of payment, your order will be delivered as indicated on your order form.
    • U-M Units, please provide a shortcode for payment in the Special Request field.

Rush orders are handled on a case-by-case basis. Rush prices are a 100% increase over regular prices. Please consult with a Reference Archivist.

Research to Find Images

Reference staff can provide a limited amount of time to locate specific images in our collections. Please fill out the “Ask an Archivist” online reference request form. Requests to find images will be treated as regular research requests. If Reference staff finds any images matching the request, they can email you an overview of their findings along with the necessary instructions required to order electronic scans.

For more involved research requests, it may be possible to hire a private researcher to complete the work for you. If you are interested in this option, please contact Malgosia Myc, Lead Reference Archivist (mycm@umich.edu) to ask if anyone is currently available. The current rate is $20.00 per hour.

Audiovisual (click here for instructions to order online)

The Bentley Historical Library has equipment to play back audiovisual content on CDs, DVDs, VHS tapes, and audiocassettes. For all other media types (including but not limited to film reels, audio reels, U-Matic cassettes, and Betacam tapes), content must be digitized by a vendor to enable access.

Prices can vary for audiovisual services, so please consult Reference staff about your needs. Duplication of audio-visual materials will take up to two months.

U-M Units, please provide a shortcode for payment in the Special Request field when you submit your request.

Copyright Guidelines

The Bentley reference staff may be able to help you determine whether the Library owns the copyright on materials you may be interested in reproducing or including in a public display.

*Except for images from the Bentley Image Bank, if you would like to include any Bentley material in a public display, printed work, audio-visual production, or online resource, a formal request must be made requesting permission to do so. Please complete the Permission to Publish Request form, available here, and submit it to bentley.ref@umich.edu. *

For Bentley Image Bank Images, please refer to the information in the “Rights/Permissions” window connected to each image, and the Bentley Image Bank Rights and Permissions Policy: http://quod.lib.umich.edu/b/bhl?page=copyright

For more information about copyright law and regulations, please visit http://www.copyright.gov/title17/.

Citing Bentley Materials

The purpose of a citation is to identify clearly a source so that another researcher may locate it. All citations should include some basic information: item description, date, box number, collection title, and the Bentley Historical Library, University of Michigan. Below are some helpful citation examples. If you have any questions, the Reference staff will be glad to provide assistance.

Citing a Letter:

Frank Murphy to Prentiss W. Brown, 2 November 1935, Box 9, Prentiss W. Brown Papers, Bentley Historical Library, University of Michigan.

Citing a Diary:

Rudy Ludwig diary, 12 March 1946, Box 3, Ludwig Family Papers, Bentley Historical Library, University of Michigan.

Citing a Particular Volume:

Account Book, 1864-1865, Box 1, German Christian Agricultural and Benevolent Society of Ora Labora Records, Bentley Historical Library, University of Michigan.

Citing a Microfilm Edition of Originals:

Alphadelphia Association Reports of the General Council, 1845, microfilm edition, reel 1. Microfilm and originals at the Bentley Historical Library, University of Michigan.

Citing University Publications:

University of Michigan Department of Biology, Gnat’s Eye Gnus Newsletter, Vol. 91-92, No. 45 (8 September 1922), p. 2, Bentley Historical Library, University of Michigan.

Citing Photographs:

Minimum citation for publication and display purposes: Josephine Gomon Papers, Bentley Historical Library, University of Michigan.

Full Citation: Eleanor Roosevelt, Detroit, 1935. Folder “Eleanor Roosevelt Visit to Detroit, 1935,” Box 11, Josephine Gomon Papers, Bentley Historical Library, University of Michigan.

Citing a Website:

“Seeking a Pleasant Peninsula: A Century of Travel and Vacationing in Michigan.,” Exhibit, Bentley Historical Library, University of Michigan. http://bentley.umich.edu/exhibits/vac/ (retrieved 4 March 2011).